Spirit of the Heartland Kennel Club, Inc.
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a. To further the advancement of all breeds of purebred dogs. b. To provide education to members and the public. c. To do all in its power to protect and advance the interest of all breeds of purebred dogs and to encourage sports-manlike competition at dog shows, obedience trials and tracking tests. d. To conduct sanctioned matches, dog shows, obedience trials and tracking tests under the Rules and Regulations of the American Kennel Club. |
Section 3:
| The Club shall not be conducted or operated for a profit and no part of any profits or remainder of residue from dues or donations to the Club shall be used to benefit any member or individual. |
Section 4:
| The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out these objectives. |
Bylaws
Article 1: Membership
Section 1: Eligibility:
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There shall be four types of membership
open to all persons who are in good standing with the American
Kennel Club,
and who subscribe to the purposes of this Club and its Code of Ethics.
While membership is restricted as to residence,
the Club’s primary purpose is to be a representative of the
breeders and exhibitors in the immediate area. |
Section 2: Dues:
| Membership dues shall not exceed $20.00 per year for Single Membership and $25.00 for Household Membership, with there being no cost for a Junior Membership. Membership dues shall be payable on or before the 1st day of January each year. No member may vote whose dues are not paid for the current year. During the month of November the Treasurer shall place a statement of dues for the ensuing year in the monthly newsletter. |
Section 3: Election to Membership:
| Each application for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by this constitution and bylaws and the rules of the American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two members who are in good standing. Accompanying the application, the prospective member shall submit dues payment for the current year. All applications are to be filed with the Membership Chairman and each application is to be read at the 1st meeting attended by the applicant following its receipt. At the next club meeting the application will be read and at that time may be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot, at that meeting shall be required to elect the applicant. Notification of acceptance shall be mailed by the Secretary within one week of being elected a new member of the Club. Applicants for membership who have been rejected by the Club may not reapply within six months after such rejection. |
Article II: Meetings and Voting
Section 1: Club Meeting:
| Meetings of the Club shall be held each month in the greater Farmington area at such an hour and place as may be designated by the Board of Directors. Written notice of such meetings shall be given in each monthly newsletter. The quorum for such meetings shall be 20% of the membership in good standing. |
Section 2: Special Club Meetings:
| Special Club Meetings may be called by the President, or by majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such Special Meetings, shall be held in the greater Farmington area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of meetings shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such meeting shall be 20% of the members in good standing. |
Section 3: Board Meetings:
| Meetings of the Board of Directors shall be held each month in the greater Farmington area at such an hour and place as may be designated by the Board. Written notice of each meeting shall be mailed or printed on the FRONT PAGE of the newsletter given time, date, and location by the Secretary at least 5 days prior to the date of the meeting. The quorum for such meetings shall be a majority of the board. |
Section 4: Special Board Meetings:
| Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such meetings shall be held in the greater Farmington area at such place, date and hour as may be designated by the person authorized herein to call such meetings. Written notice of such meetings shall be mailed by the Secretary at least five days and not more than ten days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such meeting shall be a majority of the Board. |
Section 5: Voting:
| Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he/she is present – Proxy voting will not be permitted at any Club meeting or election. |
Article III: Directors and Officers
Section 1: Board of Directors:
| The Board shall be comprised of nine Club members in good standing, the officers and five other persons, all of who shall be elected for staggered two year terms at the Club’s annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the Club’s affairs shall be entrusted to the Board of Directors. |
Section 2: Officers:
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The Club’s officers, consisting of President, Vice-President,
Secretary, and Treasurer shall serve in their respective
capacities both with regard to the Club and its meetings and the
Board and its meetings: a. The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws. b. The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence, or incapacity. c. The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club; have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club and their addresses, and carry out such other duties as are prescribed in these bylaws. d. The Treasurer shall collect and receive all moneys due or belonging to the Club – Moneys shall be deposited in a bank designated by the Board, in the name of the Club. The book shall at all times be open to inspection of the Board and a report shall be given at every meeting of the condition of the Club’s finances and every item of receipt or payment not before report; and at the annual meeting an accounting shall be rendered of all moneys received and expended during he previous fiscal year. The Treasurer may be bonded in such an amount as the Board of Directors shall determine. e. The offices of Secretary and Treasurer may be held by the same person, in which case the Board shall be comprised of 8 persons. f. The Board is comprised of 9 members: 4 officers and 5 directors. These 9 officials are nominated and elected in accordance with the provisions of Article IV. |
Section 3: Vacancies:
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Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all them members of the Board at its first regular meeting following the creation of such vacancy, or at a special Board meeting called for that purpose; except that a vacancy office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board. |
Article IV: The Club Year, Annual Meeting, and Elections
Section 1: Club Year:
| The Club’s Fiscal year shall begin on the first day of January and end on the last day of December. The Club’s official year shall begin immediately at the conclusion of the election at the Annual meeting and shall continue throughout the election at the next annual meeting. |
Section 2: Annual Meeting:
| The annual meeting shall be held in the month of November at which officers and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. The newly elected officers shall take office upon the conclusion of the November meeting and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election. Elections for office positions are as follows: Even years – Vice-President, Secretary, two members at large. Odd years – President, Treasurer, two members at large. |
Section 3: Elections:
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The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 2 nominated candidates for other positions on the Board who receive the greatest number of votes for such position on the Board shall be declared elected. |
Section 4: Nominations:
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No person may be a candidate in the Club election
who has not been nominated. During the month of
August, the Board shall select a Nominating
Committee consisting of 3 members and 2
alternatives, not more than one of whom may be a
member of the Board. The Secretary shall immediately
notify the Committee of their selection. The Board
shall name a Chairman for the Committee and it shall
be such person’s duty to call a committee meeting
which shall be held on or before the 1st day of
September. a. The Committee shall nominate one candidate for each office and directors on the Board being elected that year, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing. b. Upon receipt of the Nominating Committee report, the Secretary shall notify each member in writing of the candidates so nominated, at least 2 weeks prior to the October meeting. c. Additional nominations may be made at the October meeting by any member in attendance provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position. d. Nomination cannot be made at the annual meeting or any manner other than as provided in this section. |
Article V: Committees
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Section 1: The Board may each year appoint standing committees
to advance the work of the Club in such matters as dog shows,
obedience trials, trophies, annual prizes, membership and other
fields which may well be served by committees. Such committees
shall always be subject to the final authority of the Board.
Special committees may also be appointed by the Board to aid it
in particular projects. Section 2: Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; And the Board may appoint successors to those persons whose services have been terminated. |
Article VI: Discipline
Section 1: American Kennel Club Suspension:
| Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period. |
Section 2: Charges:
| Any member may prefer charges against another a member for alleged misconduct prejudicial to the best interests of the Club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $100.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the Board not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes. |
Section 3: Board Hearing:
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The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by defendant and complainant, the Board may by a majority vote of those present may reprimand or suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing, And, if it deems that punishment insufficient, it may recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing Club meeting which considered the Board’s recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn shall notify each of the parties of the Board’s decision and penalty, if any. |
Section 4: Expulsion:
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Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this article Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A two thirds vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand. |
Article VII: Amendments:
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Section 1: Amendments to the constitution and bylaws may be
proposed by the Board of Directors or by the written petition
addressed to the Secretary signed by 20% of the members in good
standing. Amendments proposed by such petition shall be promptly
considered by the Board of Directors and must be submitted to
the members with recommendation of the Board by the Secretary
for a vote within three months of the date when the petition was
received by the Secretary. Section 2: The constitution and bylaws may be amended by a vote of the members present and voting at any regular or special meeting called for the purpose, providing the proposed amendments have been included in the notice and mailed to each member at least two weeks prior to the date of the next meeting. |
Article VIII: Dissolution:
| Section 1: The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors. |
Article IX: Order of Business
Section 1: At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Section 2: At meetings of the Board, the order of Business,
unless otherwise directed
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Reading of Minutes of Last Meeting Report of Secretary Report of Treasurer Report of Committees Unfinished Business New Business Adjournment |
Article X: Parliamentary Authority
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Section 1: The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised,” shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt. |
Directions to Purina Farms
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